# Privacy Policy – Tournament Bot **Last updated:** July 2026 The Tournament Bot is developed and operated by **Moonlight Studios**. Protecting your personal data is important to us. This Privacy Policy explains which data is processed, why it is processed, and your rights. ## 1. Controller Moonlight Studios Email: moonvlrsport@gmail.com ## 2. Data We Process Depending on how you use the bot, we may process: * Discord User ID * Discord username and display name * Server ID * Discord roles * Team memberships * Tournament registrations * Match results * Profile picture (Dashboard only) * Discord ID linked to Dashboard accounts * Support ticket messages * Temporary voice channel information * IP address and browser information when accessing the Dashboard * Dashboard login credentials Optional data may include: * Tracker links * Toornament account IDs * Challengermode account IDs ## 3. Purpose of Processing Your data is processed solely to: * manage tournaments, * organize teams, * store match results, * assign Discord roles, * manage support tickets, * operate temporary voice channels, * provide Dashboard access, * store community settings. ## 4. Legal Basis Processing is based on Article 6(1)(b) GDPR (performance of requested services) and Article 6(1)(f) GDPR (legitimate interest in providing a secure and reliable service). ## 5. Data Retention Personal data is stored only as long as necessary to operate the Tournament Bot. Support tickets may be retained for documentation purposes. Tournament data may be archived. ## 6. Data Security Sensitive information is stored using encryption whenever applicable. Examples include: * Tracker links * API credentials * External platform credentials * Support messages ## 7. Sharing of Data Personal data is not shared with third parties unless: * required by law, * necessary to provide the requested service, * or explicitly authorized by the user. When external platforms such as Toornament or Challengermode are used, only the data required for the requested functionality is processed. ## 8. Your Rights Under the GDPR you have the right to: * access your personal data, * request correction, * request deletion, * restrict processing, * receive a copy of your data, * object to processing. Requests may be sent to the contact address listed above. ## 9. Security Measures Moonlight Studios implements appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or disclosure. ## 10. Changes This Privacy Policy may be updated whenever new features are added or legal requirements change.